Executive Assistant to the Co-CEO
Are you passionate about the aviation industry? Are you looking to join a fast-growing deicing company? If the answer is yes, then this position is for you! Aeromag is a private-held company specializing in aircraft deicing, management of deicing centres as well as the recovery and recycling of deicing fluids. Established in numerous airports in Canada, the United States and the United Kingdom, Aeromag is recognized for its environmental innovations.
- Support the Co-CEO in all her strategic, operational, and administrative responsibilities.
- Ensure proactive agenda management.
- Facilitate coordination of priorities.
- Prepare executive documents and act as a liaison between management, managers, stations and external partners.
- Contribute directly to the efficiency, fluidity of operations and the professional image of the Co-CEO.
Administrative and Organizational Management:
- Manage the Co-CEO’s complex agenda and coordinate appointments, meetings and travel.
- Prepare and organize internal and external meetings.
- Manage the email inbox.
- Organize travel.
- Write and edit communications.
- Ensure document management.
Strategic Support and Coordination:
- Prepare strategic documents, reports and presentations.
- Follow up on decisions.
- Support and participate in internal communications.
Internal and External Relations:
- Act as a point of contact for internal and external partners.
- Manage sensitive communications.
- Maintain effective relationships with internal teams.
Miscellaneous Administrative Tasks:
- Support and participate in the preparation of expense reports.
- Follow up on invoices to be paid.
- Perform any other related duties as requested by the Co-CEO.
- Support the organization of events.
- Contribute to continuous improvement.
- Education: a degree in business or a related field.
- Experience: 5 to 7 years in a similar role.
- Technical skills: Microsoft 365, collaborative tools, digital document management.
- Professional skills: organization, priority management, confidentiality, discretion, judgment, proactivity, anticipation, communication in FR/EN, autonomy.
- Requires regular attendance at the headquarters (8181 Hervé St-Martin, St-Laurent).
Aeromag provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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